Privacy Policy

Last Updated:

At Aristova Systems, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website or engage with our services.

1. Information we collect

We may collect the following types of information:

  • Personal Information (e.g., name, email address, phone number, practice name) Provided voluntarily through forms, contact requests, or when booking a call.

  • Business / Service Information: Details you share about your practice, intake workflow, tools you use (CRM, scheduling, phone/SMS), and your service goals or requirements.

  • Usage Data: Such as IP address, browser type, pages visited, and time spent on the site (collected automatically via cookies or analytics tools).

2. How we use your information

We use the information we collect to:

  • Respond to your inquiries, requests, or booked calls

  • Provide and improve our services (including patient capture and lead follow-up systems)

  • Communicate service-related updates, onboarding details, and support messages

  • Analyze website performance and user behavior

  • Ensure legal compliance and prevent misuse or spam

3. Sharing your information

We do not sell or trade your personal data. We may share your information with:

  • Trusted third-party service providers (e.g., hosting, analytics, scheduling, email/SMS, CRM tools) who assist in operating our business

  • Law enforcement or government agencies if required by law or to protect rights and safety

All third-party services are expected to handle data responsibly and in line with applicable data protection laws.

4. Cookies & tracking technologies

Our website uses cookies and similar technologies to enhance user experience and gather usage statistics. You can manage or disable cookies in your browser settings, though some site features may not work as intended.

5. Data security

We implement appropriate technical and organizational measures to safeguard your personal data from unauthorized access, alteration, or disclosure.

6. Your rights

You have the right to:

  • Access or update your personal information

  • Request the deletion of your data (where applicable)

  • Withdraw consent or opt out of communications

7. Third-Party links

Our website may contain links to third-party websites. We are not responsible for their content or privacy practices. We encourage you to review their privacy policies before sharing any data.

8. Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated date. We recommend checking back periodically to stay informed.

9. Contact us

If you have any questions about this Privacy Policy or how we handle your data, please contact us at:
Email: support@aristovasystems.com